Queensland Consolidated Regulations

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BODY CORPORATE AND COMMUNITY MANAGEMENT (STANDARD MODULE) REGULATION 2008 - REG 55

Minutes and other records of committee

55 Minutes and other records of committee

(1) The committee must ensure—
(a) full and accurate minutes of its meetings are taken; and
(b) a full and accurate record is kept of each motion voted on other than at a meeting.
(2) The secretary must give a copy of the minutes of each meeting and a copy of the record of each motion voted on other than at a meeting to the following persons—
(a) each member of the committee;
(b) each owner of a lot who is not a member of the committee.
(3) Subsection (2) (b) does not apply to an owner of a lot who—
(a) has given the secretary a written notice instructing the secretary that the owner does not wish to be given copies of the minutes of committee meetings and records of motions voted on other than at meetings; and
(b) has not withdrawn the instruction.
(4) The copy must be given to the person—
(a) within 21 days after—
(i) for a copy of minutes of a meeting—the holding of the meeting; or
(ii) for a copy of a record of a motion voted on other than at a meeting—the deciding of the motion; and
(b) in 1 of the following ways—
(i) by handing it to the person;
(ii) by sending it by mail;
(iii) by sending it by facsimile;
(iv) by sending it electronically.
(5) In this section—

"full and accurate minutes" , of a meeting, means minutes including each of the following—
(a) the date, time and place of the meeting;
(b) the names of persons present and details of the capacity in which they attended the meeting;
(c) details of proxies tabled;
(d) for each motion voted on at the meeting—
(i) the words of the motion; and
(ii) the number of votes for and against the motion;
(e) details of correspondence, reports, notices or other documents tabled;
(f) the time the meeting closed;
(g) details of the next scheduled meeting;
(h) the secretary’s name and contact address.

"full and accurate record" , of a motion voted on other than at a meeting, means a record including each of the following—
(a) the date notice of the motion was given;
(b) the names of the committee members to whom notice was given;
(c) the words of the motion voted on;
(d) the names of the committee members who voted on the motion;
(e) the number of votes for and against the motion.



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