AustLII Tasmanian Consolidated Regulations

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LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015 - REG 8

Agenda

(1)  The general manager is to –
(a) prepare an agenda for each council meeting and council committee meeting; and
(b) in the case of a council meeting, provide each councillor with the agenda and any associated reports and documents at least –
(i) 2 days before a special council meeting; or
(ii) 4 days before an ordinary council meeting; and
(c) in the case of a council committee meeting, provide each member of the committee with the agenda and any associated reports and documents at least 4 days before the council committee meeting.
(2)  The agenda of an ordinary council meeting is to provide for, but is not limited to, the following items:
(a) attendance and apologies;
(b) confirmation of the minutes;
(c) the date and purpose of any council workshop held since the last meeting;
(d) applications for leave of absence;
(e) declarations of any pecuniary interest of a councillor or close associate;
(f) public question time;
(g) any reports to be received;
(h) any matter to be discussed at the meeting.
(3)  The general manager is to arrange the agenda so that the items to be dealt with by a council, or council committee, as a planning authority are sequential.
(4)  The business of a meeting is to be conducted in the order in which it is set out in the agenda of that meeting, unless the council by absolute majority, or the council committee by simple majority, determines otherwise.
(5)  Subject to subregulation (6) , a matter may only be discussed at a meeting if it is specifically listed on the agenda of that meeting.
(6)  A council by absolute majority at an ordinary council meeting, or a council committee by simple majority at a council committee meeting, may decide to deal with a matter that is not on the agenda if –
(a) the general manager has reported the reason it was not possible to include the matter on the agenda; and
(b) the general manager has reported that the matter is urgent; and
(c) in a case where the matter requires the advice of a qualified person, the general manager has certified under section 65 of the Act that the advice has been obtained and taken into account in providing general advice to the council.
(7)  The chairperson of a council or a council committee is to request councillors or members of the committee to indicate whether they have, or are likely to have, a pecuniary interest in any item on the agenda.
(8)  A period referred to in subregulation (1) includes Saturdays, Sundays and statutory holidays, but does not include –
(a) the day on which the agenda and any associated reports and documents are provided under subregulation (1)(b) ; or
(b) the day of the meeting.



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