Victorian Consolidated Regulations

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FREEDOM OF INFORMATION (ACCESS CHARGES) REGULATIONS 2014 - SCHEDULE

SCHEDULE

Sch.

Regulation 6

Item No.

Service charged for

Charge

1.

Charge for search time

If the request relates to a document other than a document in relation to which a charge is applicable under item 7—a charge in respect of the search time.

1·5 fee units per hour or part of an hour.

2.

Charge for supervision

If access to the document to which the request relates is given—

(a)     in the form of an opportunity to inspect the document under the supervision of an officer; or

(b)     in the case of a document that is an article or thing from which sound or visual images are capable of being produced—in the form of arrangements for the applicant to hear or view those sounds or visual images under the supervision of an officer—

a charge in respect of the supervision time.

1·5 fee units per hour (to be calculated per quarter hour or part of a quarter hour).

3.

Charge for providing black and white photocopy

If access to the document to which the request relates is given in the form of provision of a black and white photocopy of the document, a charge in respect of providing the photocopy to the applicant.


20 cents per A4 page.

4.

Charge for providing copy of document other than black and white photocopy

If—
(a)     the request relates to a document other than a document in relation to which a charge is applicable under item 3; and


The reasonable costs incurred by the agency in providing the copy.

Item No.

Service charged for

Charge


(b)     access is given in the form of provision of a copy of the document—

a charge in respect of providing the copy to the applicant.


5.

Charge for arrangements to hear or view sound or visual image

If—

(a)     the request relates to a document which is an article or thing from which sounds or visual images are capable of being produced; and


The reasonable costs incurred by the agency in making the arrangements.


(b)     access is given in the form of arrangements to hear or view those sounds or visual images—

a charge in respect of the arrangements to hear or view those sounds or visual images in addition to a charge in respect of the supervision time under item 2.


6.

Charge for providing written transcript

If—

(a)     the request relates to a document by which words are recorded in a manner in which they are capable of being reproduced in the form of sound or in which words are contained in the form of shorthand writing or in codified form; and

(b)     access is given in the form of the provision of a written transcript (with or without deletions) of the words recorded or contained in the document—

a charge in respect of providing a written transcript.

The reasonable costs incurred by the agency in providing the written transcript.

Sch.

Item No.

Service charged for

Charge

7.

Charge for providing written document
If the request is in respect of information that is not available in discrete form in documents of the agency and the agency could produce a written document by—

The reasonable costs incurred by the agency in providing the written document.


(a)     the use of a computer or other equipment that is ordinarily available to the agency for retrieving or collating stored information; or



(b)     making a transcript from a sound recording held in the agency—

a charge in respect of providing a written document.


8.

Costs of suitably qualified health service provider providing explanation of health information if agency is a qualified health service provider

If the request is in respect of an explanation of the contents of health information and the agency (being a suitably qualified health service provider) explains the health information.




The reasonable costs incurred by the agency in providing the explanation calculated by reference to the time taken to provide the explanation, not exceeding—

(a)     1·9 fee units per quarter hour (or part of a quarter hour) spent in providing the explanation; or

(b)     6 fee units—

whichever is the lesser.

Sch.

Item No.

Service charged for

Charge

9.

Costs of providing explanation of health information if agency is not a qualified health service provider

If the request is in respect of an explanation of the contents of health information and a suitably qualified health service provider (not being the agency) explains the health information.



The usual fee of the suitably qualified health service provider for a consultation of a comparable duration.

10.

Summary of health information

If the request is in respect of an accurate summary of health information and that summary does not exist before the request is made.

The reasonable costs incurred by the agency in preparing the summary calculated by reference to the time taken to prepare the summary, not exceeding—



(a)     1·9 fee units per quarter hour (or part of a quarter hour) spent in preparing the summary; or

(b)     6 fee units—

whichever is the lesser.

Sch.

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