Western Australian Current Acts

[Index] [Table] [Search] [Search this Act] [Notes] [Noteup] [Previous] [Download] [Help]

FREEDOM OF INFORMATION ACT 1992 - GLOSSARY

Glossary

[Section 9]

1 .         Terms used

                In this Act, unless the contrary intention appears —

        agency means —

            (a)         a Minister; or

            (b)         a public body or office,

        and the agency means the agency to which an access application or application for amendment of personal information has been made or to which such an application has been transferred or partly transferred;

        applicant or access applicant means the person by whom or on whose behalf an access application has been made;

        applicant for amendment means the person by whom or on whose behalf an application for amendment of personal information has been made;

        contractor means a contractor as defined in the Court Security and Custodial Services Act 1999 , the Declared Places (Mentally Impaired Accused) Act 2015 or the Prisons Act 1981 , as is relevant to the case;

        Corrective Services means the division concerned with corrective services in the department of the Public Service principally assisting the Minister administering the Prisons Act 1981 in the administration of that Act;

        court includes a tribunal;

        document means —

            (a)         any record; or

            (b)         any part of a record; or

            (c)         any copy, reproduction or duplicate of a record; or

            (d)         any part of a copy, reproduction or duplicate of a record;

        edited copy , in relation to a document, means a copy from which exempt matter has been deleted under section 24;

        exempt agency means a person or body mentioned in Schedule 2 and includes staff under the control of the person or body;

        exempt document means a document that contains exempt matter;

        exempt matter means matter that is exempt matter under Schedule 1;

        exemption certificate means a certificate under section 36;

        officer of an agency includes —

            (a)         a member of the agency; and

            (b)         the principal officer of the agency; and

            (c)         any person employed in, by, or for the purposes of, the agency; and

            (d)         if the agency is a contractor or subcontractor, a director of the contractor or subcontractor (in addition to the persons referred to in paragraphs (a), (b) and (c));

        personal information means information or an opinion, whether true or not, and whether recorded in a material form or not, about an individual, whether living or dead —

            (a)         whose identity is apparent or can reasonably be ascertained from the information or opinion; or

            (b)         who can be identified by reference to an identification number or other identifying particular such as a fingerprint, retina print or body sample;

        principal officer of an agency means —

            (a)         in relation to a department of the Public Service or an organization specified in column 2 of Schedule 2 to the Public Sector Management Act 1994  — the chief executive officer of that department or organization;

            (b)         in relation to the Police Force of Western Australia — the Commissioner of Police;

            (c)         in relation to a local government — the chief executive officer of the local government;

            (d)         in relation to a regional local government — the chief executive officer of the regional local government;

            (ea)         in relation to a regional subsidiary — the person who manages the affairs of the regional subsidiary;

            (e)         in relation to an agency that consists of one person (not being an incorporated body) — that person;

            (f)         in relation to an agency for which the regulations declare an officer to be the principal officer of the agency — that officer;

            (fa)         in relation to a contractor or to any subcontractor under the relevant contract — the holder of the office specified in the relevant contract to be the principal officer for the purposes of this Act;

            (g)         in relation to any other agency —

                  (i)         if it is an incorporated body that has no members — the person who manages the affairs of the body; or

                  (ii)         if it is a body (whether incorporated or not) that is constituted by 2 or more persons — the person who is entitled to preside at any meeting of the body at which he or she is present;

        public body or office means —

            (a)         a department of the Public Service; or

            (b)         an organization specified in column 2 of Schedule 2 to the Public Sector Management Act 1994 ; or

            (c)         the Police Force of Western Australia; or

            (d)         a local government, regional local government or regional subsidiary; or

            (e)         a body or office that is established for a public purpose under a written law; or

            (f)         a body or office that is established by the Governor or a Minister; or

            (g)         any other body or office that is declared by the regulations to be a public body or office being —

                  (i)         a body or office established under a written law; or

                  (ii)         a corporation or association over which control can be exercised by the State, a Minister, a body referred to in paragraph (a), (b), (e), (f) or (g)(i), or the holder of an office referred to in paragraph (f) or (g)(i);

                or

            (h)         a contractor or subcontractor;

        record means any record of information however recorded and includes the following —

            (a)         any paper or other material, including affixed papers on which there is writing;

            (b)         any map, plan, diagram or graph;

            (c)         any drawing, pictorial or graphic work, or photograph;

            (d)         any paper or other material on which there are marks, figures, symbols or perforations having a meaning for persons qualified to interpret them;

            (e)         any article or material from which sounds, images or writing can be reproduced whether or not with the aid of some other article or device;

            (f)         any article on which information has been stored or recorded, either mechanically, magnetically or electronically;

        relative , in relation to a person, includes a de facto partner of a person;

        requested documents means the document or documents requested in an access application;

        State archive has the same definition as in the State Records Act 2000 ;

        subcontractor means a subcontractor as defined in the Court Security and Custodial Services Act 1999 , the Declared Places (Mentally Impaired Accused) Act 2015 or the Prisons Act 1981 , as is relevant to the case;

        third party means a third party referred to in section 32 or 33.

        [Clause 1 amended: No. 31 of 1993 s. 45(a); No. 32 of 1994 s. 19; No. 14 of 1996 s. 4; No. 43 of 1999 s. 20; No. 47 of 1999 s. 15; No. 53 of 2000 s. 10(1); No. 28 of 2003 s. 67; No. 4 of 2015 s. 86(3); No. 26 of 2016 s. 58.]

2 .         Separate agencies, which are

        (1)         A person is not to be regarded as a separate agency by reason of —

            (a)         holding office as a member or other officer of an agency; or

            (b)         holding an office established for the purposes of an agency.

        (2)         The Bureau of Criminal Intelligence, Protective Services Unit, Witness Security Unit and Internal Affairs Unit of the Police Force of Western Australia are to be regarded as separate agencies and are not to be regarded as part of the Police Force of Western Australia.

        (3)         The Internal Investigations Unit of Corrective Services is to be regarded as a separate agency and is not to be regarded as part of the department in which it is established.

        (4)         The regulations may declare that a specified office or body is not to be regarded as a separate agency but is to be regarded as part of a specified agency.

        [Clause 2 amended: No. 31 of 1993 s. 45(b); No. 11 of 1996 s. 41.]

3 .         Courts are agencies but judges etc. are not

                For the purposes of this Act —

            (a)         a court is an agency;

            (b)         a registry or other office of a court and the staff of such a registry or other office are part of the court;

            (c)         a person holding a judicial office or other office pertaining to a court, being an office established by the written law establishing the court, is not an agency and is not included in an agency.

4 .         Documents of an agency, which are

        (1)         Subject to subclause (2), a reference to a document of an agency is a reference to a document in the possession or under the control of the agency including a document to which the agency is entitled to access and a document that is in the possession or under the control of an officer of the agency in his or her capacity as such an officer.

        (2)         Where the agency is a Minister a reference to a document of an agency is a reference to a document that —

            (a)         is in the possession or under the control of the Minister in the Minister’s official capacity; and

            (b)         relates to the affairs of another agency (not being another Minister),

                and includes a document to which the Minister is entitled to access and a document in the possession or under the control of a member of the staff of the Minister as such a member, but does not include a document of an agency for which the Minister is responsible.

        (3)         A document in the possession or under the control of an agency on behalf of or as an agent for —

            (a)         the Commonwealth, another State or a Territory; or

            (b)         an agency or instrumentality of the Commonwealth, another State or a Territory,

                is not a document of the agency.

5 .         Documents of a court, which are

                A document relating to a court is not to be regarded as a document of the court unless it relates to matters of an administrative nature.

6 .         Documents of units of Police Force and of Department of Corrective Services

        (1)         A document of the Bureau of Criminal Intelligence, Protective Services Unit, Witness Security Unit or Internal Affairs Unit of the Police Force of Western Australia is not to be regarded as a document of the Police Force of Western Australia.

        (2)         A document of the Internal Investigations Unit of Corrective Services is not to be regarded as a document of the department in which it is established.

        [Clause 6 amended: No. 31 of 1993 s. 45(b); No. 11 of 1996 s. 41.]

[ 7.         Deleted: No. 53 of 2000 s. 10(2).]

7A .         Documents of Authority etc. under gas pipelines access legislation

        (1)         In this clause —

        access regulation functions means the functions given by or under the National Gas Access (WA) Act 2009 ;

        arbitrator has the meaning given in section 61 of the Energy Arbitration and Review Act 1998 ;

        Authority means the Economic Regulation Authority established by the Economic Regulation Authority Act 2003 ;

        Board has the meaning given in section 49 of the Energy Arbitration and Review Act 1998 .

        (2)         A document —

            (a)         that is in the possession or under the control of the Authority (because of its access regulation functions), the Board or an arbitrator; or

            (b)         to which the Authority (because of its access regulation functions), the Board or an arbitrator is entitled to access,

                is not to be regarded as a document of the Authority, the Board or an arbitrator unless it relates to a matter of an administrative nature concerning the Authority, the Board or an arbitrator.

        [Clause 7A inserted: No. 65 of 1998 Sch. 3 cl. 14; amended: No. 67 of 2003 Sch. 2 cl. 30; No. 16 of 2009 s. 70.]

8 .         Charges for dealing with applications

                A reference to charges imposed or payable for dealing with an access application includes a reference to charges for giving access to the requested documents or to edited copies of the requested documents.




AustLII: Copyright Policy | Disclaimers | Privacy Policy | Feedback