(1) If the agency
considers that the work involved in dealing with the access application would
divert a substantial and unreasonable portion of the agency’s resources
away from its other operations, the agency has to take reasonable steps to
help the applicant to change the application to reduce the amount of work
needed to deal with it.
(2) If after help has
been given to change the access application the agency still considers that
the work involved in dealing with the application would divert a substantial
and unreasonable portion of the agency’s resources away from its other
operations, the agency may refuse to deal with the application.
(3) If, under
subsection (2), the agency refuses to deal with the access application, it has
to give the applicant written notice of the refusal without delay.
(4) The notice has to
give details of —
(a) the
reasons for the refusal and the findings on any material questions of fact
underlying those reasons, referring to the material on which those findings
are based; and
(b) the
rights of review under this Act and the procedure to be followed to exercise
those rights.