(1) If the agency does
not hold the document containing the information but knows that the document
is held by another agency, the agency may transfer the application for
amendment to the other agency.
(2) If the agency
holds the document containing the information but the document originated with
or was received from another agency, and is more closely related to the
functions of that other agency, the agency may transfer the application for
amendment to that other agency together with a copy of the document.
(3) The transferring
agency is to give the person written notice of the transfer without delay.
(4) The notice is to
clearly state the day on which, and the agency to which, the application was
(5) The agency to
which the application is transferred is to be regarded as having received the
application on the day on which it was received by the transferring agency.