Western Australian Current Acts Western Australian Current Acts (1) A strata company
must —
(a) keep
a copy of each of the following —
(i)
the current scheme documents;
(ii)
any proposed amendments of the scheme documents of which
it is aware and that remain current;
and
(b) make
and keep for a period fixed by the regulations —
(i)
minutes of its general meetings and meetings of its
council; and
(ii)
records of its resolutions and decisions of its council;
and
(iii)
such other records as are required by the regulations;
and
(c) keep
for a period fixed by the regulations —
(i)
records and statements of account made or kept under
section 101; and
(ii)
notices of its general meetings and meetings of its
council; and
(iii)
notices of proposed resolutions and material submitted to
members of the strata company in connection with proposed resolutions; and
(iv)
notices of disclosures made under section 79, 145(2) or
147; and
(v)
all correspondence, other notices and orders it or its
council sends or receives; and
(vi)
each lease accepted under section 92 and any instrument
of surrender of such a lease; and
(vii)
a copy of each contract entered into by the strata
company and any variation, extension or termination of such a contract,
including (without limitation) the following —
(I) a strata management contract;
(II) an insurance
contract;
(III) an
infrastructure contract for a common property (utility and sustainability
infrastructure) easement;
(IV) a contract for
services or amenities provided to the strata company or members of the strata
company;
and
(viii)
each lease, licence or other document granting a special
privilege over the common property (other than exclusive use by-laws); and
(ix)
each key document it has received; and
(x)
each document it has kept or received under section 63(8)
or (9);
and
(d) keep
the following in a manner that facilitates access to the information, in
particular, for use by the members of the council and officers of the strata
company —
(i)
the terms of any current resolution about the use of the
common seal of the strata company or authorising persons to execute documents
on its behalf;
(ii)
the current balance of the administrative fund and, if
applicable, the reserve fund of the strata company;
(iii)
the current budget (showing estimated income and
expenditure) of the strata company;
(iv)
the terms of the most recent resolution determining
contributions, the period for which they are determined, the basis on which
the contributions are apportioned amongst the members of the strata company
and the date on which they fall due;
(v)
the most recent 10 year plan, if applicable;
(vi)
any termination proposal submitted to the strata company
that remains current.
(2) The regulations
may impose additional requirements for the making or keeping of records by a
strata company or about the manner in which this section is to be complied
with.
(3) A strata company
must ensure that —
(a) a
letterbox with the name of the strata company clearly shown on it is
continuously available and suitably placed on the parcel; and
(b) a
mechanism for corresponding with the strata company electronically is
reasonably available to —
(i)
members of the strata company; and
(ii)
occupiers of lots in the strata titles scheme.
[Section 104 inserted: No. 30 of 2018 s. 83.]